Praktikant-in / Werkstudent-in Office Management in Berlin
In Office Management you are responsible to take care of our office facilities and coordinate partners to create an excellent work environment for the team. You oversee our Front Desk, Mail and Office Support operations. Our ideal candidate is a strong communicator who is well-organized, extremely detail-oriented, a self-starter, a fast learner, and able to solve problems while taking direction from various sources. We value passionate individuals who take initiative to better processes and efficiency of how the office flows. In this role, you will directly impact the lives of our people, guests and candidates. To offer you the flexibility you need to drive your studies we will align on a schedule that will work for both sides. Let´s have a conversation about it!
Was du machen wirst:
- Will serve as Receptionist and Office Greeter – the first impression for all brands to our guests. Heavy focus on world-class customer service, ensuring every guest is greeted quickly with a smile
- Partner with HR on Interview schedules – ensuring all candidates are greeted quickly and introduced to respective hiring manager; provide direct support to hiring managers in greeting talent and supporting their comfort until the hiring manager arrive
- Assist in the onboarding process for new hires
- Organization and arrangement of mail deliveries, to facilitate speedy retrieval of mail, coordinate schedule with external mail vendors to maximize efficiency in mail delivery
- Coordinate office operations and deliveries such as office material, food, drinks
- Organize the office storage and order stationery and equipment
- Manage office budget, ensure accurate and timely reporting
- Follow up on invoices and make sure payments are made on time
- Improve the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT department on all office equipment
- Address employee's queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Manage contract and price negotiations with office vendors, service providers and office lease
- Plan in-house or off-site activities, like team-lunch, parties, celebrations and conferences
- Assist in travel arrangements such as flight and hotel bookings
- Partner with office managers in London and Barcelona when it comes to corporate travel or meeting arrangements
Was wir bieten:
- Free snacks and food
- Central located and spacious Office
- international Team
- Be part of one of the most innovative fashion company
Was wir erwarten:
- Abgeschlossene Berufsausbildung Keine zusätzliche Ausbildungsinformation
- Team player
- Precise
- Reliable
Bewerben
Bist du für diese Stelle geeignet? Dann klicke auf den 'Bewirb dich direkt' button und wir kontaktieren dich so bald wie möglich!
Extra Informationen
- Ability to work independently as well as a part of a cohesive team; willing to go above and beyond – always looking to improve process, efficiency and support to business
- Impeccable business acumen – able to interface at ease with executive team diplomatically
- Excellent attention to detail proven by exceptional references and previous accomplishments
- Excellent Written and Verbal Communication proven through written and verbal communications
- Technical abilities: MS Office Suite – Outlook, Word, Excel, and PowerPoint
- Ability to thrive in a fast-paced, ever changing, customer-centric environment
- Avid problem solver – able to create win-win situations using limited resources
- Status
- Inaktiv
- Ausbildungsniveau
- Abitur, Hochschule/Universität
- Standort
- Berlin
- Arbeitsstunden pro Woche
- 10 - 20
- Jobart
- Praktikum, Werkstudentenstelle
- Gehaltsangabe
- Zwischen 10.00€ und 11.00€ pro Stunde
- Verantwortlich für
- Office Management
- Tätigkeitsbereich
- Sekretariat / Assistenz, Rezeption / Front Office / Empfang / Telefonist
- Führerschein erforderlich?
- Nein
- Auto erforderlich?
- Nein
- Motivationsschreiben erforderlich?
- Nein
- Sprachkenntnisse
- Englisch, Deutsch
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